IMMICASEImmigration Case Management. Simplified.
Manage the full IRCC lifecycle from intake to issuance. Track milestones, organize documents, automate deadlines, and maintain complete audit trails — all in one platform built specifically for RCICs, lawyers, and immigration firms across Canada.
Client
Joe Doe
Stream
Work Permit
Consultant
— Assign
File Number
—
Next Deadline
2026-02-18
Last Activity
2026-03-04
Payment Status
0 paid
Opened
2026-02-25
IRCC Milestones
Everything you need to manage immigration cases
Purpose-built for the Canadian immigration workflow. From the first client consultation to final IRCC issuance, Immicase keeps your practice organized, compliant, and efficient.
IRCC Milestone Tracking
Track every stage of the IRCC process from initial intake through submission, acknowledgement of receipt, biometrics, medical exams, background checks, and final issuance. Never lose sight of where a case stands.
Document Checklist Management
Stream-specific document checklists ensure nothing is missed. Track document status, set expiry alerts for passports and medical exams, and manage uploads for every applicant and dependant.
Automated Deadline Alerts
Never miss an IRCC deadline again. Automated reminders for biometrics appointments, document expiry dates, submission windows, and custom follow-up tasks keep your practice on track.
Client Timeline & Communication Log
Maintain a complete, chronological record of every client interaction: phone calls, emails, WhatsApp messages, IRCC portal submissions, and internal notes. Essential for RCIC compliance and audits.
Invoicing & Payment Tracking
Create detailed invoices with line items for government fees, professional fees, and disbursements. Track payments, outstanding balances, and generate financial reports for your firm.
Role-Based Access & Audit Trail
Control who sees what with five permission levels: Owner, Admin, Consultant, Assistant, and Auditor. Every action is logged in an immutable audit trail for full regulatory compliance.
How Immicase works
Get started in minutes. Immicase is designed to fit naturally into the way Canadian immigration professionals already work.
Add your client
Enter client details, select the immigration stream, and Immicase automatically generates the appropriate document checklist and milestone timeline tailored to the IRCC process for that stream.
Track the full IRCC lifecycle
Move cases through each milestone from intake to issuance. Upload documents, log communications, assign tasks to team members, and let automated alerts keep you ahead of every deadline.
Stay compliant, stay organized
Maintain a complete audit trail of every action, generate invoices, and have instant visibility across your entire caseload. Built for RCIC compliance from day one.
Built for every immigration stream
Immicase comes pre-configured with stream-specific document checklists, milestone timelines, and processing-time estimates for all major IRCC immigration programs. Whether your firm handles Express Entry applications or complex family sponsorship cases, Immicase adapts to your needs.
Security and compliance you can trust
Immigration firms handle sensitive personal information every day. Immicase is built from the ground up with security, privacy, and regulatory compliance as foundational requirements — not afterthoughts.
Canadian Data Hosting
All data is stored exclusively in Canadian data centres. Aligned with PIPEDA and provincial privacy legislation. Your clients' sensitive information never leaves Canada.
Role-Based Access Control
Granular permissions ensure team members only access what they need. Five distinct roles from Owner to Auditor provide the right level of access for every team member in your firm.
Immutable Audit Trail
Every action is permanently recorded with timestamps and user attribution. Meet RCIC record-keeping requirements and be audit-ready at all times.
SOC 2-Ready Architecture
Infrastructure designed to meet SOC 2 Type II requirements including encryption at rest and in transit, access controls, and continuous monitoring.
Ready to modernize your immigration practice?
Join the growing number of Canadian immigration firms using Immicase to manage cases more efficiently, meet IRCC deadlines, and stay RCIC-compliant.