IMMICASEImmigration Case Management. Simplified.
Manage the full IRCC lifecycle from intake to issuance. Track cases, convert leads, collect documents, run video consultations, send invoices with Stripe, and maintain complete audit trails — all in one platform built specifically for RCICs, lawyers, and immigration firms across Canada.
Client
Joe Doe
Stream
Work Permit
Consultant
— Assign
File Number
—
Next Deadline
2026-02-18
Last Activity
2026-03-04
Payment Status
0 paid
Opened
2026-02-25
IRCC Milestones
Everything your immigration practice needs in one platform
Purpose-built for the Canadian immigration workflow. From the first client consultation to final IRCC issuance, Immicase keeps your practice organized, compliant, and efficient.
IRCC Milestone Tracking
15 configurable milestones across 9 immigration streams. Visual progress bars, priority levels, consultant assignment, IRCC file number tracking, and closure reasons — all at a glance.
Lead Pipeline & CRM
Built-in 7-stage sales funnel with Kanban and list views. Track lead sources, follow-up dates, and convert prospects to clients with one click — document checklists auto-populate.
Document Management
Auto-generated checklists per stream with 6-status tracking. Customizable templates, file uploads with version control, expiry date alerts, and firm-level storage quotas.
Video Consultations
Built-in video calls powered by LiveKit. Manage availability, let clients self-book, and conduct consultations with screen sharing — no Zoom or Calendly needed.
Invoicing & Stripe Payments
Professional invoices with auto-generated numbers and tax calculation. Connect your Stripe account to send Pay Now links. PDF generation, payment tracking, and collection rate KPIs.
Client Portal & Secure Uploads
Give clients read-only access to their case progress. Send time-limited secure upload links for document collection — no login required. Separate portal authentication.
Retainer Agreements
CICC-compliant templates with 10 required sections and merge fields. Milestone-based fee structures, lifecycle tracking, and PDF generation built right in.
Task Automation & Deadlines
Milestone-based task templates auto-create tasks with variable substitution. Firm-wide dashboard, priority levels, and missed deadline rate tracking as a KPI.
Security & Audit Trail
AES-256-GCM client-side encryption for PII, 5 roles with 18 permissions, row-level database security, brute-force protection, and an immutable audit log on every action.
How Immicase works
Get started in minutes. Immicase is designed to fit naturally into the way Canadian immigration professionals already work.
Add your client
Enter client details, select the immigration stream, and Immicase automatically generates the appropriate document checklist and milestone timeline tailored to the IRCC process for that stream.
Track the full IRCC lifecycle
Move cases through each milestone from intake to issuance. Upload documents, log communications, assign tasks to team members, and let automated alerts keep you ahead of every deadline.
Stay compliant, stay organized
Maintain a complete audit trail of every action, generate invoices, and have instant visibility across your entire caseload. Built for RCIC compliance from day one.
Built for every immigration stream
Immicase comes pre-configured with stream-specific document checklists, milestone timelines, and processing-time estimates for all major IRCC immigration programs. Whether your firm handles Express Entry applications or complex family sponsorship cases, Immicase adapts to your needs.
Security and compliance you can trust
Immigration firms handle sensitive personal information every day. Immicase is built from the ground up with security, privacy, and regulatory compliance as foundational requirements — not afterthoughts.
Canadian Data Hosting
All data is stored exclusively in Canadian data centres. Aligned with PIPEDA and provincial privacy legislation. Your clients' sensitive information never leaves Canada.
Role-Based Access Control
Granular permissions ensure team members only access what they need. Five distinct roles from Owner to Auditor provide the right level of access for every team member in your firm.
Immutable Audit Trail
Every action is permanently recorded with timestamps and user attribution. Meet RCIC record-keeping requirements and be audit-ready at all times.
SOC 2-Ready Architecture
Infrastructure designed to meet SOC 2 Type II requirements including encryption at rest and in transit, access controls, and continuous monitoring.
Ready to modernize your immigration practice?
Join the growing number of Canadian immigration firms using Immicase to manage cases more efficiently, meet IRCC deadlines, and stay RCIC-compliant.