IMMICASEYour immigration department handles 500+ cases.
You need more than a consultant's tool.
Large immigration law firms and corporate immigration departments need enterprise-grade security, granular access controls, multi-firm architecture, and financial tools that scale. Immicase delivers all of this without the complexity of generic legal practice management software.
Full access for 14 days. No credit card required. Custom pricing available after trial.
Enterprise problems need enterprise solutions
Generic CRMs and tools built for solo practitioners don't scale to your requirements.
Client PII scattered across systems with inconsistent encryption
Passport numbers in email. UCIs in spreadsheets. One breach and your firm's reputation is done.
Consultants who work across multiple entities need separate logins
Your senior partner manages cases under three entities. That's three accounts, three logins, three headaches.
Financial reporting that requires manual reconciliation across tools
Your accountant spends days matching invoices to cases because your billing system doesn't talk to your case system.
What enterprise immigration departments currently use
An estimated 80% of large firms use custom Salesforce builds or enterprise legal platforms — expensive, over-featured, and not built for Canadian immigration workflows.
Salesforce Enterprise
No IRCC milestones. Requires expensive custom development.
SharePoint / Box
Document storage without immigration-specific status tracking.
Custom-Built Systems
Expensive to maintain, slow to adapt to IRCC changes.
Generic Legal CRMs
Built for litigation, not immigration. Wrong workflows entirely.
Large firms spend $2,000-10,000/month on tool stacks that still don't handle IRCC milestone tracking, CICC-compliant audit trails, or stream-specific document checklists. Immicase delivers all of this purpose-built, with migration support included.
Enterprise capabilities, immigration focus
Every feature in Immicase is purpose-built for Canadian immigration — not adapted from a generic legal platform.
AES-256 Client-Side Encryption
Passport numbers and UCIs encrypted before reaching the server. Per-firm encryption keys with password-derived wrapping
Multi-Firm Architecture
One consultant, multiple entities. In-app organization switching with complete data isolation between firms
Unlimited Users & Cases
No per-seat limits. No case caps. Scale your team and caseload without renegotiating your plan
Stripe Connect Billing
Each entity connects its own Stripe account. Online payment links, automatic recording, PDF invoices
Row-Level Database Security
Every query enforced at the database level. Firms can never accidentally access another firm's data
Brute-Force Protection
Account locks after 5 failed attempts. Rate limiting tiered per endpoint. Security headers including HSTS and CSP
5 Roles, 18 Permissions
Customizable per firm. Consultants see only their cases. Auditors get read-only access. Assistants can't see financials
CICC-Compliant Retainers
Auto-generated agreements with all 10 required sections. Merge fields, milestone-based fees, lifecycle tracking
Complete Reporting Suite
Dashboard KPIs, workload by consultant, cases by status/stream, missed deadline rates, CSV export for everything
Deployment that fits your requirements
Immicase runs as a managed cloud platform by default. For firms with specific compliance or branding needs, additional options are available on request.
Cloud
Fully managed on Canadian infrastructure. No setup, automatic updates. Included in every plan.
White Label
Remove Immicase branding and deploy under your firm's identity. Custom domain for the client portal.
Dedicated Container
Run Immicase on your own infrastructure for full data control. Available for enterprise clients.
Security that meets your firm's standards
Your clients trust you with their most sensitive information. Immicase protects it with multiple layers of security designed for regulated professionals.
AES-256
Client-side PII encryption
PIPEDA
Aligned data handling
100%
Canadian data hosting
bcrypt 12
Password hashing
Custom pricing for your firm
The Firm plan includes unlimited users, unlimited cases, priority support, custom onboarding, data migration, and a dedicated account manager. Pricing is based on your firm's size and requirements.
How an immigration department actually digitizes
At your scale this is a procurement and integration project, not a purchase. Security review, data residency sign-off, and a phased departmental rollout are the real timeline drivers — not the migration itself.
Where practices your size start
Enterprise systems that were never built for immigration: SharePoint or Box for documents, a generic legal practice platform or a custom Salesforce build for matters, and consultants keeping private trackers because the official system does not model an IRCC file.
Realistic timeline
Six to twelve weeks, with the first four typically spent on security review and IT sign-off rather than on data. We run alongside your existing systems until your department is ready to switch.
The risk specific to your size
Shadow systems, and what they do to privilege
The failure mode at your scale is not a botched migration — it is consultants quietly keeping private spreadsheets because the official system does not fit immigration work. Those shadow trackers hold client information outside your firm's retention, access control, and audit trail, which is a privilege and compliance exposure your risk team would not knowingly accept. A system that actually models an IRCC file is what makes them unnecessary.
- 1
Security review and data residency sign-off first
Your IT and risk teams get the security questionnaire, the Data Processing Agreement, and straight answers on Canadian hosting, client-side encryption of sensitive identifiers, and sub-processors. Nothing else starts until this clears — it is your longest pole, so we start it on day one.
- 2
Scope which matters move and which stay
Immigration matters move; the rest of the firm's practice areas stay where they are. Defining that boundary precisely, including how immigration matters are referenced from your firm-wide systems, prevents the duplicate-record problem that kills enterprise rollouts.
- 3
Run in parallel, do not cut over
Your department works both systems during the transition window, with new matters opening in Immicase and existing matters completing where they are. It costs a few weeks of duplication and removes the risk of a hard cutover on a 500-case department.
- 4
Configure roles against your actual structure
Partners, associates, paralegals, coordinators, and auditors get distinct permission sets. Multi-firm architecture and case-level isolation mean a paralegal on one team cannot see another team's matters — usually a hard requirement rather than a preference at your size.
- 5
Roll out by practice group, with training built in
One group at a time, each with role-specific training and a named internal owner. You finish with a documented internal process your firm can onboard new staff against, not a system only the original project team understands.
Not ready to talk to anyone? The 90-day readiness plan is vendor-neutral and free to work through on your own.
Enterprise immigration case management
See how Immicase helps large immigration law firms manage cases at scale with enterprise security, multi-firm architecture, and complete financial tools.
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